All Work VOICE AI

AI Voice Assistant for
Business Operations

Custom voice agent deployed for inbound call handling. Schedules appointments, answers product questions, qualifies callers, and logs every interaction directly to CRM — in real time, without a receptionist.

AI Voice Assistant for Business Operations
THE OUTCOME
  • Inbound calls handled 24/7 automatically
  • Appointments booked during the call
  • Caller intent qualified before any handoff
  • Every call logged to CRM in real time
  • No missed calls, no voicemail backlog
STACK USED

Vapi · OpenAI · Twilio · n8n · Calendly · HubSpot

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THE CHALLENGE

Phones going unanswered, leads lost to voicemail

The client's business ran on inbound calls. But staff couldn't be available every hour, and missed calls meant missed revenue. Voicemail callbacks had a low return rate, and no system existed to capture or qualify the caller's intent.

They needed a voice agent that could handle a full conversation — not just a recorded message — and actually complete the booking or triage the inquiry in real time.

THE SYSTEM

What we built

Natural language voice agent trained on business context
Live calendar lookup and appointment booking during call
Product and service Q&A with dynamic responses
Caller qualification scoring and routing logic
CRM entry created automatically post-call
Call summary and transcript delivered via email

Want a system like this?

Tell us how your inbound calls work today and we'll redesign the flow.

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