SyncHub
A consultancy was using 8 different tools that didn't talk to each other. Staff spent 2+ hours daily copying data between HubSpot, Stripe, Gmail, and more. We connected everything into one system where a single update cascades everywhere automatically.
The Problem
A growing consultancy used 8 different tools that didn’t talk to each other: HubSpot, Google Calendar, Stripe, Gmail, Notion, QuickBooks, Slack, and Google Analytics. Staff spent 2+ hours daily copying data between systems. Client records were inconsistent across platforms, and onboarding a new client meant 45 minutes of multi-system setup.
What We Built
SyncHub is a central hub that connects all business tools into one synchronized system.
Key Features
- Single Source of Truth: HubSpot is automatically updated from every other system. New payment in Stripe? CRM knows. Calendar event? CRM logs it. Email sent? CRM tracks it.
- Bi-Directional Sync: changes propagate across all platforms in real time. Update a client email in HubSpot and it updates in Gmail contacts, Notion, and QuickBooks.
- Event-Driven Actions: deal closes in CRM? Notion project created, welcome email sent, QuickBooks invoice generated, and Slack notification delivered, automatically.
- Unified Timeline: every client interaction across all 8 platforms visible in one chronological view.
- Error Recovery: failed API calls queue with exponential backoff retry. Slack alert if retries exhaust. Nothing gets silently dropped.
- Audit Log: every data change logged with source, timestamp, and before/after values for compliance.
Results
Manual data entry eliminated entirely. Client records consistent across all 8 platforms within seconds. 2+ hours daily recovered. Client onboarding went from 45 minutes of multi-system setup to a single CRM entry.
Want something like this?
Tell us what you need. We'll tell you what it takes.
